Job description: Job Summary:The Assistant Manager – Projects is responsible for providing support to the Project Manager in the planning, coordination, and execution of various projects. This role involves assisting with the day-to-day management of project tasks, maintaining schedules, managing resources, and ensuring that all project milestones are met efficiently. The Assistant Manager will also serve as a liaison between team members, stakeholders, and the Project Manager to ensure smooth communication and timely project delivery.Key Responsibilities:
Assist in developing and reviewing detailed project plans, including timelines, budgets, and resource allocation.
Support the Project Manager in defining project objectives, deliverables, and scope.
Help create and maintain project schedules, ensuring that deadlines are met.
Coordinate with internal teams to ensure resources are allocated appropriately.
Provide day-to-day support to project teams, assisting with task assignment and tracking progress.
Foster effective communication among team members and stakeholders.
Organize and attend regular project meetings to review progress and provide updates to the Project Manager.
Assist in the resolution of team conflicts and ensure that project tasks are being carried out efficiently.
Maintain accurate project documentation, including schedules, reports, meeting minutes, and action items.
Support the Project Manager in preparing and presenting regular progress reports for stakeholders.
Ensure proper documentation of all project activities and ensure information is up to date.
Track project deliverables and ensure they meet quality standards.
Assist with resource planning and allocation, ensuring team members have the tools and support needed.
Monitor project budgets and expenses, ensuring that projects stay within financial constraints.
Assist in preparing budget reports and forecasts for ongoing projects.
Track and report any deviations in resource utilization and project costs to the Project Manager.
Identify potential project risks or issues and escalate them to the Project Manager.
Assist in implementing risk mitigation plans and monitoring their effectiveness.
Help resolve project issues and remove obstacles to ensure smooth project execution.
Serve as a secondary point of contact for clients and stakeholders on project-related matters.
Communicate project progress, challenges, and successes to stakeholders under the guidance of the Project Manager.
Ensure that client requirements and expectations are being met, escalating any concerns to the Project Manager.
Ensure that all project deliverables meet the required standards of quality and compliance.
Assist in organizing quality assurance checks and audits.
Support the team in identifying areas for process improvement and implementing corrective actions when necessary.
Handle administrative tasks such as scheduling meetings, managing project-related correspondence, and organizing project documentation.
Assist in coordinating logistics for project-related events, meetings, or site visits.
Provide any additional support to the Project Manager as needed to ensure the project’s success.
Track and monitor project milestones and timelines.
Ensure that all project tasks are completed according to the planned schedule.
Assist the Project Manager in addressing delays and ensuring the project stays on track.
Qualifications:
Education:
Bachelor’s degree in Project Management, Business Administration, or a related field (Master’s degree preferred).
Experience:
Minimum of 5 years of experience in project management or a related role.
Proven experience supporting projects in various stages (planning, execution, and closure).
Experience with project management tools and software.
Skills:
Strong organizational and time-management skills.
Excellent verbal and written communication skills.
Proficiency with office software (Microsoft Office Suite, Google Workspace, etc.).
Ability to work well under pressure and manage multiple tasks simultaneously.
Problem-solving skills and attention to detail.
Ability to work effectively in a collaborative, team-oriented environment.
Personal Traits:
Strong interpersonal skills with a customer-focused attitude.
Ability to adapt quickly to changing priorities and challenges.
Proactive, self-motivated, and eager to take on new responsibilities.
Strong work ethic with a commitment to delivering high-quality results.
Working Conditions:
Full-time position with regular office hours, occasional overtime during peak project phases.
Some travel may be required based on project needs.
Expected salary:
Location: Islamabad
Job date: Thu, 05 Jun 2025 03:48:10 GMT
To help us track our recruitment effort, please indicate in your email/cover letter where (jobsnear.pro) you saw this job posting.Thanks&Good Luck
