Analyst, Pension Plans

Job title: Analyst, Pension Plans

Company: University of Ottawa


Job description: Follow us onJob Type: EmployeeDuration in Months (for fixed-term jobs): N/AJob Family: Total Compensation# of Open Positions: 1Faculty/Service – Department: PensionsCampus: Main CampusUnion Affiliation: N/ADate Posted: February 14, 2025Applications must be received BEFORE: February 24, 2025Hours per week: 35Salary Grade: Non-Union Grade NC6 – 35 hrsSalary Range: $73,178.00 – $90,821.00About Human ResourcesOur Human Resources team is recognized for its collaboration and service excellence. Through the development of strategic partnerships, our dynamic team supports uOttawa’s vision and strategic plan by creating and delivering high-quality, innovative, and client-centered HR programs and services. Our focus is to attract, develop, retain, and inspire a talented, diverse, healthy, and engaged workforce. If you want to be part of an impactful team, work in a rewarding and enriching environment and have an innovative mindset, our HR team is the place where you belong!Position purpose:Reporting to the Manager, Pension Plans, the incumbent is responsible for the integrity and accuracy of member personal and financial information in the pension plan administration system. Responsible for calculating active member buyback costings and payments, terminated members pension benefit entitlements and options and transfer-out values. Ensures effective administration of pension plan enrolment for the UOPP and the APTPUO pension plans in accordance with the Pension Plan texts, collective agreements, administrative policies and related legislation and regulations. Provides information to plan members about their rights and responsibilities with respect to the pension plan and responds to inquiries or complaints. Processes and analyses the semi-monthly payroll integration, year-end validations, and prepares information for the financial statements for approval by the Pension Plans Manager and for wider use by other members of the pension team in their functions. Supports various projects, initiatives, and daily and annual activities of the pension sector by ensuring that the necessary information, materials, logistical details and records are accurate and timely. Provides a high level of customer service with diplomacy, compassion, tact, efficiency and flexibility in order to better serve the needs of a challenging clientele.In this role, your responsibilities will include:Pension Plan Administrative system (payroll integrations and active members’ information):

• Responsible of the pension system date integrity and accuracy. Establishes guidelines and processes to ensure timely updates and accuracy. Validates and processes regular semi-monthly integrations, individual or mass retroactive salary integrations pertaining to position reclassification or collective agreement renewals.
• Controls data accuracy between the payroll and the Pension administration system and against employee files by performing various audits, reconciliations, and quality control checks to detect any anomalies that may result in financial repercussions for members, the pension plans and/or the credibility of the University. Identifies irregularities, technical issues, systemic problems and addresses or escalates issues by working in close collaboration with the Payroll department, Senior pension specialist and the Pension Analyst.

Pension Plan Administration – Enrolment, Terminations, Pension buybacks and transfer-outs:

• Calculates and provides to members termination pension benefit entitlements that may contain complex mathematical calculations (buyback, death, divorce, transfer, etc.) in accordance with the Pension Plan text, Pension Regulations, and Tax Legislation. Reconciles data against employee files to ensure accuracy, and shares information with pension team members for wider use in other functions.
• Determines eligibility and calculates previous and current service buyback cost per the Pension Plan Text using the Pension management system and Excel tools. Ensures appropriate communication to members in terms of recognized service, pension entitlement, payment options and tax implications to allow them to make an informed decision. Coordinates the decision-making and payment processes with the member, the payroll sector, the Canada Revenue Agency (filing of the past service pension adjustment) and data entry into the pension system.
• Processes transfer-out requests from former employees or from the new Pension Plan Administrators per the Reciprocal agreements in force or the general portability provisions. Ensures proper communication to members pertaining to the pension service history, the pension benefits entitlement or the transfer value and tax implications. Obtains decision from the former members and the new Plan administrator as well as the applicable forms required for payments processing.

Administer enrolment:

• Confirms and processes employee’s enrolment. Communicates the University of Ottawa Pension Plan eligibility requirements to employees and administers plan membership in accordance with the Pension Plan text, internal policies, collective agreements, and related legislation and regulations. Identifies non-compliance issues and follows up as required.

What you will bring:

• Knowledge and experience relating to defined benefit pension plans and defined contribution pension plans, human resources administration, group benefits administration, finance or related fields acquired through postsecondary education (college or university degree) or equivalent experience.
• Accreditations in Pension Plan Administration Certificate (PPAC), Certified Employee Benefit Specialist (CEBS) or other related Human Resource certifications will be considered an asset.
• 2 to 3 years’ experience in the administration of pension benefits and in performing related financial activities.
• Experience in the application of laws and regulations governing pension plans in Ontario (e.g. Canada Revenue Agency, Pension Benefits Act of Ontario, Family Law, etc.), regulations and policies of the University as well as the administration of collective agreements.
• Experience giving small-group presentations.
• Experience in using integrated human resource computer systems and software programs such as spreadsheets and databases.
• Strong communication, interpersonal, analytical and problem-solving skills.
• Excellent attention to detail, effective time management skills and sound organizational skills
• Initiative, autonomy, excellent judgment; self-starting and self-motivated; flexibility and adaptability.
• Ability to organize while multitasking with strict legislated deadlines.
• Tact, diplomacy, respect for confidentiality and ability to maintain proactive and effective service orientation and awareness of and sensitivity to diversity.
• Bilingualism – French and English (spoken and written).

#LI-MB1#LI-HYBRIDKey Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click to find out more.If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

Expected salary: $73178 – 90821 per year

Location: Canada

Job date: Sun, 16 Feb 2025 00:44:37 GMT

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