Administrator & Change Control

Job title: Administrator & Change Control

Company: Omexom


Job description: Looking for your next big opportunity? We’ve got an exciting Administrator & Change Control role just for you! In this position, you will provide general administrative support to the Business Unit, including coordination of internal and external change control processes, documentation management, and system maintenance. This role supports operational efficiency through structured administrative services and compliance with company procedures., making a real impact.

• Maintaining and coordinating internal and external change control
• Administering the Distribution Wellington archiving process.
• Administering the Distribution Wellington Sharepoint page.
• Processing invoices, purchase orders, and petty cash
• Entering and verifying payroll-related data (e.g., timesheets)
• Maintaining and organizing training and compliance records in systems (e.g., 1Fics)
• Purchasing supplies for office and canteen
• Handling client service requests and maintaining client communication logs
• Administering data for maintenance contracts and projects
• Document management including filing, scanning, and contract folder maintenance
• Coordinating business unit meetings including agenda preparation and minute-taking

Qualifications and Skills

• Proficiency in MS Office (Word, Excel, PowerPoint)
• Experience with data entry and enterprise systems (e.g., SAP, SharePoint, CODEX)
• Strong written and verbal communication skills
• Good organizational and time management capabilities
• Attention to detail and ability to manage multiple administrative tasks simultaneously
• Ability to work independently and maintain confidentiality when required

Who are we?Omexom is part of a global family of energy infrastructure services providers operating under the VINCI group which is a world leader in concessions, energy, and construction, operating in more than 120 countries worldwide. The brand network is a multi-disciplinary network, able to offer customized multi-technical, multi-site, or multi-country services.With our 1,000+ employees in 29 locations nationwide and $390M in revenue, Omexom has long-standing partnerships with Vector, Transpower, Auckland Transport, and Firstgas, while servicing our newer clients Watercare, Auckland District Health Board, Powerco, Wellington Electricity, and City Rail Link Limited.In Aotearoa, Omexom is well positioned through this international network with shared values and vast resources, and a continued commitment to safety, excellence, and sustainable solutions.At Omexom, we are committed to creating a safe and inclusive environment that values and respects diverse styles, backgrounds, experiences, and perspectives. We welcome and encourage women, and people from diverse backgrounds to apply.How to applyIf you like the sound of what we’re offering and think you are the right person for the job, we’d love to hear from you. Hit the ‘apply’ button below. Applications close on Thursday, 29th May 2025.Please note, that only candidates with the right to live and work in New Zealand will be considered for this role.According to the Harvard Business Review, men typically apply for jobs when they meet only 60% of the qualifications, whereas women and individuals from underrepresented groups usually apply only if they meet all the criteria. We’re not just about checking boxes, so if you believe you have the skills but don’t meet every requirement listed, please reach out if you would like to find out more, we’d love to talk with you.Come join our amazing team and be a part of the pioneers in energy transition.

Expected salary:

Location: Wellington – Upper Hutt

Job date: Thu, 15 May 2025 07:18:10 GMT

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