Job description: We are looking for an Executive Assistant for one of our client in Toronto, ON.Duration: 3 MonthsRole & Responsiblities:
Provides executive-level administrative support (e.g. conducting research, preparing board reports, handling information requests, performing clerical functions) and exercises confidentiality in the management and release of all information
Coordinates, sets, and monitors daily calendars for the executive, prioritizing items based on an understanding of the business context (e.g. schedules meetings, arranges appointments, budgets time, and provides appropriate reminders).
Monitors and maintains all office correspondence (e.g. e-mail, mail, courier packages, etc.), and drafts responses to general issues; coordinates resources to support the executive in addressing identified issues; composes, formats, and/or edits a variety of highly confidential documents (e.g. correspondence, memos, contracts, proposals, reports, presentations).
Arranges meetings (e.g. booking rooms, researching and preparing agendas, coordinating and distributing documentation), coordinating with senior internal and external stakeholders; synchronizes cross-functional agenda items, organizes and prepares presentations and materials for committees, board, and other meetings. Captures meeting notes.
Provides historical resource reference by developing and maintaining organized filing systems; maintains records, locates files, documents and other information
Acts as the assigned executive office’s first point of contact for internal and external contacts to facilitate smooth, effective, and accurate information flows.
Liaises and collaborates with executives and other executive and administrative assistants to communicate information, and coordinate / participate in cross-functional projects
Researches topics and develops summaries / reports using internal and external resources (e.g. consultants, government boards, ministries, other transit properties, and regional municipalities).
Approves executive office expenditures within signing authority, monitors expenditures for budget compliance, and gathers information for preparation of the unit’s annual budget.
Thank You,
Mohammad Wasif Farooqui
Direct: 289.274.2099 Email:
Expected salary:
Location: Toronto, ON
Job date: Fri, 27 Jun 2025 06:43:39 GMT
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