Administrative Assistant

Job title: Administrative Assistant

Company: Artech Information Systems


Job description: We are looking for an Executive Assistant for one of our client in Toronto, ON.Duration: 3 MonthsRole & Responsiblities:

  • Provides executive-level administrative support (e.g. conducting research, preparing board reports, handling information requests, performing clerical functions) and exercises confidentiality in the management and release of all information
  • Coordinates, sets, and monitors daily calendars for the executive, prioritizing items based on an understanding of the business context (e.g. schedules meetings, arranges appointments, budgets time, and provides appropriate reminders).
  • Monitors and maintains all office correspondence (e.g. e-mail, mail, courier packages, etc.), and drafts responses to general issues; coordinates resources to support the executive in addressing identified issues; composes, formats, and/or edits a variety of highly confidential documents (e.g. correspondence, memos, contracts, proposals, reports, presentations).
  • Arranges meetings (e.g. booking rooms, researching and preparing agendas, coordinating and distributing documentation), coordinating with senior internal and external stakeholders; synchronizes cross-functional agenda items, organizes and prepares presentations and materials for committees, board, and other meetings. Captures meeting notes.
  • Provides historical resource reference by developing and maintaining organized filing systems; maintains records, locates files, documents and other information
  • Acts as the assigned executive office’s first point of contact for internal and external contacts to facilitate smooth, effective, and accurate information flows.
  • Liaises and collaborates with executives and other executive and administrative assistants to communicate information, and coordinate / participate in cross-functional projects
  • Researches topics and develops summaries / reports using internal and external resources (e.g. consultants, government boards, ministries, other transit properties, and regional municipalities).
  • Approves executive office expenditures within signing authority, monitors expenditures for budget compliance, and gathers information for preparation of the unit’s annual budget.

Thank You,
Mohammad Wasif Farooqui
Direct: 289.274.2099
Email:

Expected salary:

Location: Toronto, ON

Job date: Fri, 27 Jun 2025 06:43:39 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (jobsnear.pro) you saw this job posting.Thanks&Good Luck

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