Administrative assistant

Job title: Administrative assistant

Company: Randstad


Job description: About the company:Our client is looking to fill an Administrative Assistant position on a temporary basis. The company is one of Canada’s largest general life insurance management agencies. It is distinguished by its commitment to advisor independence and its focus on innovation and personalized support.Role description:
As an Administrative Assistant, you will provide essential administrative support to managers, teams or departments. You will be responsible for managing inter-departmental communications, record keeping, coordinating administrative activities and organizing office tasks. You’ll be responsible for ensuring the efficiency, fluidity and compliance of day-to-day operations.Advantages
Contract: 4 months with possibility of extension.Schedule: Monday to Thursday, 9 a.m. to 3:30 p.m.Salary: $20 to $22 per hourLocation: Mount RoyalOn-site parkingDynamic team and opportunity for advancementResponsibilities
Here are the main tasks:
-Greet brokers/visitors
-Answer and direct all calls received through the main switchboard
-Sort and distribute incoming and outgoing mail in a timely manner (opening and closing)
-Scan documentation (policies and SOPs) received at the Mount Royal office and forward by e-mail to SCs or advisors.
Scan and e-mail policy documents to advisors (premium notices, lapses, NSF, etc.).
-Maintain and control conference room reservations
-Order, stock and track inventory of kitchen and office supplies
-Maintain cleanliness of employee lounge and conference rooms
-Any other related duties requested by the ManagerQualifications
-Experience in administration and reception (often 1-2 years minimum).-Excellent oral and written communication skills (French required, English)-Professional presentation, courteous and polite attitude.-Organizational skills, punctuality and thoroughness.Ability to multi-task (greeting, answering phones, filing, etc.).-Proficiency in basic IT tools (Office suite, management software, messaging).-Experience in a professional or administrative environment is a plus.Summary
🔗 To apply:
Randstad’s mission is to connect the right people with the right jobs and help organizations find the best talent. Its goal is to sustainably improve the world of work by combining the power of technology with a human approach.🔗 To apply:
Please send your CV to:
📧 Email: frederique.clement@randstad.ca
📞 Phone: 438-653-6294
🔗 LinkedIn: Frédérique ClémentRandstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada’s workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

Expected salary: $20 – 22 per hour

Location: Mont-Royal, QC

Job date: Sun, 15 Jun 2025 06:01:05 GMT

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