Job description: An exciting opportunity has arisen for a highly organized Administrative Assistant (m/f/d) to join our client team in Basel. This role has been created to support the Global Head Branding and Digital Marketing team with executive assistance while ensuring smooth operation across admin, communication, and reporting.If you thrive in a structured and independent work environment, have an interest in marketing, and enjoy managing variety of tasks, this could be the perfect role for you.Your responsibilities:
Supports the team in organization and planning of internal & external meetings, workshops, events and activities
Helps with coordination, development and driving of internal communications, including newsletters, intranet/SharePoint, surveys, articles, etc.
Propose and develop ideas to energize the team, create memorandum
Help manage agenda, organize meetings and complete personal expense reports for Head of Branding and Digital Marketing
General administrative tasks such as booking and preparing meetings, travel and hotel bookings, organizing events for the team
Organize & support monthly calls, such as the Global Digital Marketing community call, incl. preparation, execution and follow up: confirming agenda, coordinating the presentation, briefing/reminding presenters, summarizing key insights, following up on specific actions and people assigned actions, making general arrangements
Create and organize initiatives to help make the Branding and Digital Marketing a pleasant and good place to work (e.g., special virtual events/gatherings, offsites, events in Basel coffee area, trialing new communication and meeting technology)
Helps to coordinate and drive internal communications, including newsletters, intranet/SharePoint, surveys, articles, etc.
Skills:
Bachelor’s degree or equivalent practical experience
Previous direct executive support of with marketing and project management experience
Work experience and ability to navigate in an international corporate environment
Experienced with calendar management, and budgeting of events
