Administrative Assistant

Job title: Administrative Assistant

Company: John Wood Group


Job description: Job Description:Remarkable people, trusted by clients to design and advance the worldWood is recruiting for a Administrative Assistant to join its Projects team focusing on delivering across FEED and Detail design scopes of work. In this role, you will be responsible to provide general administrative support to a department, project or group of professionals.

• Performs full clerical, administrative and general office duties involving transcription, typing, record and

file maintenance, data entry and telephone reception.

• Requires an understanding of the content of the manager’s job and method of operation as well as

knowledge of departmental operations and procedures.

• Organizes and maintains files of manager’s correspondence, records etc. and follows up pending matters
• Acts as receptionist for the manager, screening correspondence and telephone calls
• Schedules appointments and coordinates arrangements for meetings

Position is based in Oman for a long-term assignment.Responsibilities:The Administrative Assistant will be responsible:

• Performs full clerical, administrative and general office duties involving transcription, typing, record and

file maintenance, data entry and telephone reception.

• Requires an understanding of the content of the manager’s job and method of operation as well as knowledge of departmental operations and procedures.
• Organizes and maintains files of manager’s correspondence, records etc. and follows up pending matters
• Acts as receptionist for the manager, screening correspondence and telephone calls
• Schedules appointments and coordinates arrangements for meetings
• Prints, organises and prepares information for meetings
• Arranging travel/accommodation/car hire

Prepares routine letters and memoranda for manager’s review

• Organizes and expedites flow of work through office and initiates follow up action
• Support in collecting information and data for reporting
• Populates templates and creates documents
• General office housekeeping activities as required

Designing the future. Transforming the worldReflecting the market focus for the office in both brownfield and green field opportunities, multi-skilled personnel are sought, for those with experience in Onshore Oil and Gas.What we can offer

• Meaningful and interesting projects delivered to leaders of industry across oil and gas and emerging energy sectors
• Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our busiess with employee networks committed to giving all employees a voice
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
• Medical Insurance: Ensures inpatient and outpatient care is available should you require treatment. Cover limits apply, please refer to the terms of benefit and network list for further details.
• Workmen’s Compensation: Provides payment of 3 x Annual Wage (up to a maximum of 5000 OMR) upon death or permanent disability.
• Employee Assistance Programme: Allows you to feel comfortable knowing that you or your immediate family members can confidentially discuss any work or personal issues that are an inevitable part of life. The programme helps support your mental, physical, social & financial well-being.

Qualifications:What makes you remarkable?At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don’t match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.Experience:

• Minimum 5 years experience in an administrative role

Knowledge, skills and experience:

• Competent in Microsoft Office and wider IT software

• Excellent verbal and written communications skills

• Attention to detail

• Ability to manage a high volume of work and prioritise

About Us:Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.Diversity StatementWe are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

Expected salary:

Location: Muscat

Job date: Sat, 22 Feb 2025 07:51:37 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (jobsnear.pro) you saw this job posting.Thanks&Good Luck