Administrative Assistant

Job title: Administrative Assistant

Company:


Job description: Duke Kunshan University （DKU） is a collaborative effort between Wuhan University, Duke University, ａｎｄ the Kunshan City government, established as a China-US Joint Venture institution in September 2013. Situated in the Kunshan Yangcheng Lake Science Park, DKU operates as a non-profit public welfare social organization with independent legal status. Over the past decade, the university has undergone significant development, establishing an innovative master&；amp；＃039；s education system ａｎｄ an interdisciplinary liberal arts undergraduate education framework. DKU is dedicated to cultivating future leaders ａｎｄ problem solvers with a global perspective, empowering students to embrace their cultural heritage while excelling in diverse industries worldwide.The Administrative Assistant of Chancellors’ Office plays a crucial role in supporting a variety of administrative ａｎｄ coordination works focusing on receiving important guests at the university level, coordinating meetings for leaderships with external delegations, preliminary review on English ａｎｄ Chinese documents, strengthening relationships with stakeholders ａｎｄ relevant government authorities. This position is also expected to work collaboratively with other units/offices across campus to assist in process management for the events/activities initiated by Office of the Chancellors.Reports to:
Director of Chancellors&；amp；＃039； OfficeEssential Duties:
The main responsibilities of Administrative Assistant include receiving important guests at the university level, drafting ａｎｄ reviewing documents in English ａｎｄ Chinese languages, ａｎｄ keeping good relationships with relevant government authorities. This role will also work with supervisor to support the major activities initiated by Office of the Chancellors. More specifically, the position holder is expected to deliver the following duties:
1. Work effectively with supervisor to make logistics arrangements, campus tour ａｎｄ meeting preparations for the important visitors/delegations.
2. Draft discussion items ａｎｄ agenda for the meetings with visitors, in addition, summarize take-aways ａｎｄ action plans after the meeting with necessary follow-ups.
3. Coordinate ａｎｄ allocate different tasks to relevant offices based on the follow-ups ａｎｄ potential collaborations with the important guests/partners at the university level.
4. Preliminary review on English ａｎｄ Chinese documents ｆｒｏｍ other units/offices which need final approval by any chancellors.
5. Serve as the contact person of Chancellors’ Office to interact with DKU Center of Kunshan Government, ａｎｄ strengthen relationships with relevant government authorities.
6. Assist in budget operation ａｎｄ reimbursement.
7. Perform other duties as assigned by the Director of the Chancellors’ Office.
8. University employees&；amp；＃039； job responsibilities will continue to expand in scope ａｎｄ depth as the University grows in size ａｎｄ complexity in its programs.Required Qualifications:
1. Full-time bachelor’s degree ｏｒ above, major in business/public administration, Arts, Communications ａｎｄ English preferred.
2. Excellent fresh graduate will be considered. 1-2 years&＃039； administrative, executive ｏｒ related work experience are preferred.
3. Strong bilingual communication skills, ａｎｄ demonstrated capability to work effectively, independently ａｎｄ cross-functionally.
4. Professional in Chinese ａｎｄ English writing, as well as presentation.
5. Working proactively ａｎｄ efficiently under pressure.
6. Good understanding of project management, process management, risk management ａｎｄ change management.
7. Detailed-oriented, self-motivated, ａｎｄ well prepared for this position.How to Apply:
Please submit your formal application by searching the position on DKU recruitment portal.公司介绍Duke Kunshan University – OverviewDuke Kunshan is a world-class liberal arts university based in Kunshan, China, that offers a range of high quality, innovative academic programs for students from around the world. It was established in September 2013 as a U.S.-China partnership between Duke University and Wuhan University.Duke Kunshan welcomed its first students in August 2014. The university began by offering Duke graduate degrees as well as a Global Learning Semester program for undergraduate students from Duke and top-tier Chinese and international universities.In August 2018, the university welcomed its first undergraduate degree students. The four-year bachelor’s degree program follows the liberal arts and sciences tradition, with emphasis on critical thinking, creativity, collaboration and self-exploration.Our vibrant, high-tech campus covers 200 acres in Kunshan’s Yangcheng Lake Science and Technology Park. Take a virtual tour to see our advanced classrooms, conference facilities and library, as well as student and faculty housing, and multiple dining and recreational areas. We also have multipurpose meeting spaces, break rooms and study rooms that allow students to work individually or in groups to review course materials and complete assignments.The city of Kunshan, in Jiangsu province, is one of China’s fastest-growing economies and is a hub for high-tech research and manufacturing. The city is surrounded by picturesque forests and water towns, and is also connected by high-speed rail and subway to Shanghai and Suzhou, two of China’s most dynamic cities.昆山杜克大学是世界一流的以通识博雅教育为特色的大学，位于中国江苏省昆山市，为来自全球各地的学生提供一系列高质量的创新学术项目。昆山杜克大学由美国杜克大学与中国武汉大学联合创办，于2013年9月获得中国教育部正式批准设立。昆山杜克大学于2014年8月迎来了首批学生，包括硕士研究生，以及来自杜克大学和国内外一流高校的本科生，接受一学期的交流学习。2018年8月，昆山杜克大学迎来了首届本科生，开启了四年制本科学位教育。本科课程体系遵循通识博雅教育传统，强调批判性思维、创造力、协作和探索。昆山杜克大学位于阳澄湖科技园区内，校园占地1200亩，校内配置了各类高科技设施。进入虚拟校园即可参观先进的教室和会议设施、图书馆资源、师生宿舍、餐厅及休闲设施。校园内多功能的会议场所、休息室和学习区可供学生独立自习或集体讨论课程内容，完成作业，参与丰富多样的校园学习生活。江苏省昆山市是高新技术研究和制造业中心，也是中国目前经济发展最快的经济体之一。昆山市拥有风景如画的森林和水乡，毗邻国际大都市上海和苏州，高速公路、高铁以及地铁交通十分便利。

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Location: Suzhou, Jiangsu

Job date: Thu, 23 Jan 2025 06:53:27 GMT

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