Administration Support – Office of Manager Business Services

Job title: Administration Support – Office of Manager Business Services

Company: Australian Federal Police


Job description: Job DetailsEMPLOYMENT TYPE – Ongoing Full timeLOCATION – ACTAFP BAND & SALARY – Band 04 ($84,458.00 – $99,285.00)JOB REFERENCE NUMBER – 14281This advertisement is to fill current vacancy and create a merit list for future ongoing or non-ongoing vacancies arising over the next 12 months.Did you know?The mission of the Australian Federal Police is to provide dynamic and effective law enforcement to the people of Australia. It provides policing throughout Australia in relation to the prevention and detection of crimes against the Commonwealth, its laws and integrity, and community police services to the Community of the ACT.Working for the AFP provides you with a diverse and rewarding career. Whether you immerse yourself in a position on the frontline, or provide critical operational or professional support, the work you do makes a big impact on the people of Australia.We recognise your contribution to our workforce and offer generous remuneration and conditions including:

• Six weeks (30 days) of paid annual leave per year + additional paid Christmas stand down
• 4 extra days of mandatory rest leave per year
• 18 days of paid personal leave per year
• Generous superannuation of 15.4%
• 18 weeks paid Parental Leave for Primary Caregiver (and 11 weeks for Secondary Caregiver) + additional unpaid leave entitlements for up until 24 months from the child’s date of birth or placement
• Generous salaries and incremental salary progression governed by the
• Flexible and hybrid working arrangement that provides work/life balance
• Health & wellbeing services – with a focus on early intervention, education and prevention
• Access to ongoing training and professional development opportunities

What is the role?This role directly supports Manager Business Services and the Business Services Branch, providing administrative support through a range of activities aimed at organising and supporting the flow of work to deliver outcomes in line with priorities and key deadlines.The position reports to the Executive Officer to Manager Business Services and is responsible for liaison, administration, coordination and organisation in support of the Branch and the organisation.What will you do?The Team Member assists with the coordination and management of tasks on behalf of Manager Business Services, in support of AFP priorities.This work may include:

• Providing high level support to Manager Business Services
• Maintaining strong attention to detail and being able to demonstrate resilience and professionalism in a high-demand and challenging environment
• Maintaining a high level of customer service within a high-demand and challenging environment
• Performing a range of office management activities, including but not limited to; arranging travel, organising meetings, and acting as a liaison point for the wider management team.
• Preparing routine or moderately complex correspondence, minute taking, photocopying/scanning and filing, and coordinating of responses to ministerial and parliamentary requests via the Parliamentary Document Management System (PDMS).
• Responding to enquiries and providing advice to a range of high-level clients, including AFP members.
• Maintaining effective working relationships and promoting a positive, professional image of the AFP to internal and external stakeholders.
• Ensuring adherence to corporate AFP policies, processes and systems.
• Providing support to the Executive Officer as required.
• Identifying methods to streamline processes and systems to improve efficiency within the Executive.

Essential Requirements

• You must be an Australian Citizen at the time of application.
• A Negative Vetting 1 (Secret) security clearance or the ability to obtain one.
• Demonstrated experience providing high-level administrative support.
• Strong knowledge in Microsoft Office applications including Word, Excel, Outlook and PowerPoint.
• Highly developed attention to detail, organisational and time management skills and the ability to manage competing priorities.
• Demonstrated strong oral and written communication skills with both internal and external stakeholders.
• Demonstrated ability to autonomously manage a high workload.

Additional Information

• This role is located in Canberra and applicants are expected to be based in Canberra or willing to relocate.
• This role is an AFP Band 4 level

Selection Criteria

• Organising your work, making sound decisions and achieving outcomes
• Communicating and working effectively with other people
• Applying technical knowledge, expertise and skills

ApplicationPlease submit the following documents via our Jobs portal prior to the closing date and time:

• Resume/CV – This will form the basis for determining your suitability against the position requirements and give the panel a clear outline of your current knowledge and qualifications along with previous experiences. Please include your work history, responsibilities and achievements.
• Applicant

(maximum two pages). Ensure your pitch tells us why you are the best fit for the role, with examples that demonstrate your capabilities addressing the selection criteria, role requirements and for the role.Only complete applications will be considered. Please review and ensure the uploaded documents are correct for this application after submitting your application.Employment SuitabilityShould you successfully progress from the application stage all applicants must:

• Complete an

and provide a traffic history check and proof of Australian citizenship. This aids in the assessment of your character and your ability to comply with the AFP’s professional standards both in an official and private capacity. Please review our to ensure that you meet our requirements before you submit your application. Applicants will not receive feedback if they are unsuccessful at this gateway. * Have your fingerprints taken if an offer of employment is made.

• Undertake mandatory drug testing for illicit drugs. This sample could include; urine, saliva or hair.
• Satisfactorily undertake a security clearance to the level specified for the position.

Recruitment ProcessApplicants who have demonstrated their suitability for employment through their resume and application, may be invited to a formal interview. Using the relevant as a guide, you may be asked a range of questions to demonstrate your skills and abilities. These could include behavioural based scenario questions. Read our to find out how to prepare for your interview.Commitment to Diversity & InclusionAt the AFP we value the different perspectives, approaches and lived experiences of our people, and recognise that our collective intelligence and diversity is what makes us stronger. As such, we encourage applications from people from all walks of life, including people from culturally and linguistically diverse backgrounds, First Nations people, women, the LGBTQI community and people with disability.Contacts and Closing InformationContact Officer: Samantha Head,Contact Officer Phone: 02 5126 4513, ​Contact Officer Email: Samantha.Head@afp.gov.auApplications Close: 11:59pm (AEDT) 28/03/2025To view other employment opportunities, please visit our .

Expected salary: $84458 – 99285 per year

Location: Canberra, ACT

Job date: Fri, 14 Mar 2025 23:59:39 GMT

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