Administration Coordinator

Job title: Administration Coordinator

Company: Ministry of Business, Innovation & Employment


Job description: Discover a career with purpose at MBIE

• Are you looking for a busy varied fixed-term role for six months?
• Seeking an administrator to support Immigration Border Operations
• Full-time and Part-time options available
• Salary ranges from $55,624 – $65,829 + Kiwisaver
• Based at Auckland International Airport

Tēnei tūranga – About the Role:We are seeking an Administration Coordinator to provide quality administrative and operational support services to the Immigration Border Operations team. We are looking for somebody with excellent oral and written communication and well-developed computer skills. The ideal candidate will have high levels of integrity in all transactions and interpersonal contacts, clerical, and general administrative support services. You will have a passion for excellence and a commitment to high quality customer service.You will become a valuable member of a talented, hard-working, agile team who are dedicated to ensuring that the business is running smoothly. You will be working alongside Border Officers and the management team at the airport.In return we offer:

• A dynamic, fast-paced environment where every day is different.
• You will be well supported by your manager and team to ensure you are able to achieve your tasks.
• MBIE supports a wide range of flexible working arrangements. Talk to us about what might work for both you and us.

Ngā pukenga me ngā wheako e hiahiatia ana –Skills and Experience RequiredTo be successful in this role you will have:

• A minimum of 2 to 3 years’ experience in an administration/support role.
• A passion for learning and a positive and pro-active approach to work.
• Outstanding experience in a customer service environment.
• Excellent organisation skills and able to learn on the fly.
• Flexibility with working on multiple tasks and able to adapt to change.
• Superb ability in all forms of communication.
• The ability to learn and understand computer and technical information quickly.
• Strong positive relationship skills to build and maintain with our stakeholders and the wider Immigration Border Operations Support Team.
• A strong moral compass and be known to ‘act with integrity’ in all you undertake.
• The ability to work effectively without direct supervision.
• Loyalty to the organisation, our teams and a commitment to organisational objectives.

For your application to be considered, you must be either a New Zealand citizen or hold a New Zealand permanent residency class visa. You must also be able to obtain and maintain the necessary aviation security clearance (more information can be found ).Ētahi kōrero mō MBIE – About MBIE:MBIE’s goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Mahi Tahi – Better Together
• Māia – Bold and brave
• Pae Kahurangi – Build our Future
• Pono Me Te Tika – Own It

Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful’.MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapakua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.Me pēhea te tono – How to Apply:Please note that MBIE is currently undergoing a set of significant changes which have resulted in a number of our kaimahi being considered affected. As per our usual policy, any staff affected by change are considered first for vacancies if appropriate. This may result in delays to recruitment for non-affected staff, or in recruitment being stopped prior to shortlisting or interview stage.. All applications must be submitted via our online process and include a Cover Letter and CV outlining your interest and suitability for the role.Email Nik Sharma at nikhil.sharma@mbie.govt.nz quoting ref MBIE/18009 if you have any further questions.Applications close on Friday, 22 August 2025

Expected salary: $55624 – 65829 per year

Location: Auckland

Job date: Tue, 12 Aug 2025 05:23:01 GMT

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