Administration Assistant | BMA | Peak Downs Mine

Job title: Administration Assistant | BMA | Peak Downs Mine

Company: BHP


Job description: About BHPAt BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.Come and be a part of this success.About the RoleReporting to the Maintenance Manager, the Maintenance Administrator is responsible for providing administrative support to the Maintenance Managers, Superintendents, and Supervisors to drive efficiency across operational routines.This position is based at BMA Peak Downs Mine and is offered on a 7/7 dayshift-only roster, with Residential or DIDO options available.The successful candidate will be required to:

• Work closely with their back-to-back officer to provide support to Managers, Superintendents, and Supervisors in all administration tasks and projects.
• Support the development and delivery of maintenance work plans, manage the execution of administrative functions and communications, implement essential data management practices, and foster a positive team culture to drive efficiency across maintenance processes and operational routines.
• Assist the leadership team with recruitment, onboarding, and offboarding of both budgeted and contracted positions.
• Create and maintain position data, manage work schedule rules, crew lists, and Corvus.
• Communicate effectively and build trusting relationships with internal and external stakeholders.
• Provide calendar and email management to enable the efficient organisation and execution of daily activities for Managers, Superintendents, and Supervisors.
• Prepare agendas, presentations, and coordinate meeting logistics.
• Create and prepare reports and communications across the Maintenance Team.
• Perform data entry in line with processes, compliance requirements, policies, and guidelines.
• Attend safety meetings and engage in field leadership activities.
• Identify process improvement opportunities and implement time-optimisation solutions to forward-plan work and support the effectiveness of the leadership team.
• Manage travel and accommodation bookings, as well as expense management and reconciliation to streamline time management.

About YouTo be successful in this role, you will have:

• Strong administrative skills, providing day-to-day assistance to the Maintenance Department Manager and team.
• Demonstrated experience in a high-volume administrative role.
• Strong technical skills and proficiency with Microsoft Office Suite.
• A high level of attention to detail with a proactive approach, ensuring the ability to multi-task and prioritise competing demands.
• Effective written and verbal communication skills across all levels of the organisation.
• Strong interpersonal skills, allowing you to build relationships and influence stakeholders across multiple departments.
• Excellent organisational and time management skills.
• Ability to manage multiple work processes in a busy and complex environment.
• The capability to prioritise competing deadlines and work under pressure.
• A positive, adaptable attitude and a strong team player mindset.
• Ability to manage confidential and sensitive information with discretion.
• Previous exposure to BMA systems and processes such as Workflow SAMS, SAP, SAP Concur, Fiori, C-Res, CORVUS, TMT, Documentum, and Right Crowd is highly desirable.

This role is a fantastic opportunity for an organised and detail-oriented professional looking to contribute to a high-performing Maintenance Team at Peak Downs Mine.About Our ProcessAt BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.If you are already employed directly by BHP, please log in using your BHP email address or apply via our internal jobs portal.Supporting a Diverse WorkforceThe size, stability and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a best-in-class employee share program. We know there are many aspects of our employees’ lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.At BHP, we know that we are strengthened by diversity. We are an Equal Opportunity employer that is committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day. We are focused on creating a workforce that’s more diverse and represents the communities where we work and live. providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and recognise that true diversity includes gender, age, race, disability status, sexual orientation, religion, neurodiversity, education levels, and many more aspects of your identity.BHP is committed to providing a recruitment process that is fair, equitable and accessible for all. If you have a disability, we know that it may be helpful for us to adjust our process to make it equitable for your individual situation. If you would like to reach out to someone about your situation and our recruitment process, please email us at [email protected].

Expected salary:

Location: Australia

Job date: Sat, 01 Feb 2025 05:59:37 GMT

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