Administration Assistant

Job title: Administration Assistant

Company: Programmed


Job description: Why You’ll Love Working With UsSome of the key benefits for the position and employment at Programmed, include:

• Competitive pay: Competitive pay range with annual performance and remuneration review program.
• Prime location: Based in Porirua, Wellington – just steps away from a great coffee shop, a short walk to the local shopping centre, and only 20 minutes from the CBD.
• Exclusive employee perks: Access discounts on shopping, entertainment and dining
• Invest in you: We’re passionate about personal and professional growth, offering access to certificates, webinars, mentorship, and practical training to help you thrive in your career.
• Your well-being, our priority: Generous paid parental leave and access to our Employee Assistance Program, including tailored well-being initiatives designed to support your personal and family needs.

About the OpportunityProgrammed is seeking a detail-oriented Administration Assistant to join our small close-knit team, supporting our open Space, painting, building projects and corporate imaging business units.This permanent, full-time position based in Wellington plays a crucial role in providing essential support to our Property Services team through accurate data entry, efficient administrative assistance, and the timely raising of purchase orders across our contractsThrough exceptional administration and coordination support, your key responsibilities will be:

• Regularly review and action incoming emails to ensure timely responses and appropriate follow-up, maintaining clear communication across stakeholders.
• Enter and update contract-related data into internal systems with a high level of accuracy to support effective reporting and decision-making.
• Generate and manage purchase orders across multiple contracts, ensuring compliance with procurement processes and timely processing of supplier transactions.
• Assist with the preparation, review, and reconciliation of invoices for various contracts, ensuring accuracy and alignment
• Contribute to the smooth operation of the business by performing a range of administrative tasks, including document preparation, filing, scheduling, and assisting other teams as needed.

About youTo excel in this position, you should have previous administrative experience with superb attention to detail, intermediate to advanced skills with Excel and the capacity to thrive in a fast-paced environment. Additionally, you will also possess:

• Previous experience in an administration role
• High-level organisation and time management skills
• Excellent customer service skills
• Strong written and verbal communication
• Intermediate MS Office, specifically Excel skills

About UsProgrammed Property Services is a leading provider of painting, signage and grounds maintenance services across a multitude of industries. Working with Programmed Property Services means you will become part of the Programmed team: a company that encourages career development, supports flexibility and cares about your personal wellbeing and safety.Work With UsSubmit your application today and join us on our mission to build outstanding people, strong customers, and great communities.Our CommitmentProgrammed and PERSOLKELLY supports a workplace culture of zero harm and encourages this in all that we do.Programmed and PERSOLKELLY strives for diversity, inclusion and equality of our people. We seek a workforce that is representative of the communities we work in. We encourage people of all cultures, gender, age, sexual orientation or abilities to apply.Advertised: 29 May 2025 New Zealand Standard Time
Applications close: 30 Jun 2025 New Zealand Standard Time

Expected salary:

Location: New Zealand

Job date: Fri, 30 May 2025 00:10:48 GMT

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