Job description: About the Opportunity
Accounts Payable
Enter vendor invoices into the financial system with precision and accuracy. Ensure all approvals are in place before processing.
Review virtual credit card transactions and confirm supporting documentation is properly uploaded. Import transaction data into the financial system in a timely and accurate manner.
Monitor card balances and recommend payment timing to avoid exceeding limits, ensuring compliance with payment controls.
Review employee expense reports and reimbursements to confirm proper documentation and system synchronization.
Develop an in-depth understanding of transaction types and vendor relationships. Accurately categorize expenses by department, ledger, and item type. Collaborate with department leads for alignment. Share spending insights with leadership.
Ensure all expense transactions have complete documentation (e.g., purchase approvals, invoices, payments).
Respond promptly and professionally to vendor and internal inquiries, escalating as needed.
Conduct regular and ad-hoc reviews of outstanding accounts payable to determine payment priorities. Create and apply payments accordingly in the financial system.
Support leadership with AP analyses including aging reports, payment reviews, and monthly expense breakdowns.
Complete monthly AP reconciliations and provide insights as needed to support general ledger accuracy.
Recommend and help implement improvements to AP processes and systems.
Contribute to audit preparation and responses.
Support special projects, reporting tasks, and ad hoc financial analysis.
Ensure expenses and payments are consistently recorded within timelines, and that payments are processed per schedule.
Identify opportunities to optimize working capital, including negotiating payment terms with vendors.
Purchasing
Review and process internal purchase requests according to approval policies.
Issue purchase orders or complete vendor purchases as appropriate.
Track and update purchase data including request, order, and delivery dates.
Store and share relevant documentation (e.g., shipping confirmations) with the AP function.
Develop vendor relationships to improve terms and service levels.
About You
Post-secondary education in accounting or a related field.
Prior experience in a finance or accounting role (internship, contract, or full-time).
Experience in a fast-paced or technology-focused environment is an asset.
Strong interpersonal and communication skills.
Experience using financial or ERP systems (e.g., Sage Intacct, NetSuite) is preferred. Familiarity with virtual card and expense tools is an advantage.
Organized, deadline-driven, and detail-oriented.
Analytical and inquisitive mindset, with strong Excel skills (e.g., XLOOKUP, IF statements, INDEX MATCH).
Eager to learn and adapt to new tools and processes.
Team-oriented with a collaborative approach.
Pay Range:
$23-$28 an hourHow to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote # 449782
You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
Expected salary: $23 – 28 per hour
Location: North York, ON
Job date: Tue, 24 Jun 2025 02:48:14 GMT
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