Account Administration Assistant

Job title: Account Administration Assistant

Company: Hapana


Job description: About HapanaHapana is disrupting the market in leading a software solution in the fitness industry that helps gyms, fitness studios, and franchises unlock growth and efficiency. We have revolutionised the operations of multisite boutique businesses like F45, Gold’s Gym, BFT, STRONG Pilates, Vaura, KX Pilates, and more. Our all-in-one platform uses automated lead nurturing, captivating member experiences, multi-layered reporting, and advanced day-to-day operational controls to assist in growing member communities, expanding location footprints, and boosting revenue.We’re committed to fostering growth for our teams and clients through innovation and teamwork. Our business prides itself on its fast growth and dynamic industry, so we require humans with a vision to work with our small but mighty team. As a global company, we rely on open communication and people speaking up.Job SummaryThe Account Administration Assistant will handle daily accounting tasks, bookkeeping, assist with financial reporting and maintain the accuracy of our financial records. Work closely with the CFO and Financial Controller, contributing to month-end closings, reconciling accounts, and supporting audits and financial analysis.Key Responsibilities

• Record daily financial transactions, ensuring accuracy and compliance with company policies and accounting standards.
• Reconcile bank accounts, credit cards and general ledger accounts regularly to ensure financial accuracy including weekly revenue recognition
• Process invoices, payments and receipts, and follow up on outstanding invoices with clients and vendors as necessary.
• Manage employee expense reports, verifying and categorising expenses for accurate financial reporting.
• Support monthly and yearly financial close activities, including journal entries and account reconciliation.
• Assist in preparing financial statements, balance sheets, and income statements under the guidance of senior accountants.
• Help gather documentation and data needed for audits and assist in responding to auditor inquiries.
• Enter financial data into the accounting system and conduct routine reviews to identify discrepancies.
• Follow up on late payments from our clients and liaise with internal stakeholders on resolution
• Handle other finance-related administrative duties as required, supporting the finance and accounting team.

Qualifications & Requirements

• Associate’s degree or higher in Accounting, Finance, or a related field.
• 2+ years of bookkeeping, accounting or business administration experience, preferably in a similar role held.
• Proficiency in accounting software (e.g., QuickBooks, Xero, or similar), Microsoft Excel and general ledger functions.
• Strong attention to detail, with a high level of accuracy in data entry and recordkeeping.
• Ability to identify discrepancies and work through issues methodically.
• Excellent written and verbal communication skills to work effectively with internal teams and external stakeholders.
• Strong organisational skills and ability to prioritise tasks to meet deadlines.

Why Join Hapana?

• Be part of an innovative team transforming the fitness and wellness space.
• A culture that lives our values building trust, daring to be the best and supporting each other
• Opportunities to make a lasting impact and grow your career in a dynamic, global organisation.
• Competitive salary, benefits, wellness perks including fitness initiatives and work-life balance policies.

If you have the experience, happy to wear multiple hats we want to hear from you. We thank you in advance for taking the time to apply, please note that only shortlisted candidates will be contacted for an interview. No recruitment agencies please.

Expected salary:

Location: New South Wales

Job date: Wed, 19 Mar 2025 06:54:21 GMT

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